Multifamily Housing Blog

Preparing for Emergencies with a Group Purchasing Organization (GPO)

Posted by OMNIA Partners on Sep 26, 2022 10:15:00 AM


Inclement weather and other natural disasters are better braved with a plan and preparation rather than spur of the moment actions. The members of your communities are counting on you to ensure their safety when tragedy strikes.  

Multifamily Housing

You might be asking yourself, how do I prepare for something that I can't predict or control? As a group purchasing organization (GPO), we have a knowledgeable team that can help you make a plan and purchase the necessary solutions to take a proactive approach to emergency response planning while also saving time and money.  

Follow along as we outline how to prepare for emergencies within your community.

Start with a Property Risk Assessment 

Multifamily housing communities not only have risks associated with daily operations, but they also have larger potential emergency situations to prepare for. Both can be looked at in similar ways but may be approached differently. Performing an emergency response risk assessment outside of your typical property risk assessment will help zero in on potentially larger catastrophic emergency situations. Some of these are: 

  • Fire 
  • Earthquake 
  • Tornado/Hurricanes 
  • Along with all the side effects such as power loss, high wind damages, personal safety, etc. 

It is also important to have a well-rounded understanding of your insurance companies’ expectations and coverage when it comes to natural disasters and emergency response situations. GPO supplier partner Ironclaim has public adjusters that can give you the peace of mind that an experienced team is fighting to maximize your settlement based on damage sustained. Their team reviews the terms and conditions of your full policy, builds a claim with accurate rebuild costs, and holds the carriers to market-rate pricing to restore your property. 

Region Specific Natural Hazards

There are specific natural threats that your community could face that are more prominent based on your region or county. For example, if your property is in Miami, Florida, preparing for hurricanes, flooding, and heavy winds could reveal potential opportunities for risk elimination. Those in the northern part of the country may have blizzards and snowstorms to worry about in the winter months. Keeping these ideas in mind, a higher focus on potential damage and liability involved with the specific risk condition can help your team gear up for potentially larger disasters. By utilizing a GPO, you have access to a designated regional director that understands your buying needs and can help you make the right decisions. 

Draft or Update Your Emergency Response Plan

The service team and community manager should walk the property to look for all specific risks and document all potential risk factors. You can then utilize your GPO to develop a specific plan for any necessary supplies needed, such as generators, first aid supplies, storm shutters, etc. Make sure to always have plenty of drinking water available in case of loss of power or damaged plumbing. 

When drafting the emergency response plan, below are a few things to consider in order to make your plan as complete and comprehensive as possible. 

Emergency Response Plan

It is important to include a list of supplier contacts in your plan that are easily accessible to save valuable time in case of an emergency. For example, GPO supplier partner DKI offers full-service restoration solutions 24 hours a day, seven days a week, 365 days a year through around the clock customer service. 

Be sure to review the plan with your entire team and make sure everyone has access to and knows where this information is kept. 

The Role a GPO Plays When Disaster Strikes

Emergencies are unpredictable, which is why preparation is your best defense. Whether you have had a chance to prepare or not, look to your GPO for help. Your GPO gives you immediate access to contracts that you can start using quickly and in case of emergency, or you can create a proactive plan to purchase things ahead of time.  

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Topics: Group Purchasing Organization, gpo, Multifamily Housing